§ 230.040. Warson Woods Park Area Reservation Policy And Procedures., Chapter 230. Parks, Public Health, Safety and Welfare, Code of Ordinances, Warson Woods

Applications for a park reservation may only be made by residents of the City who are twenty-one (21) years of age or older.

Reservations Of Park Facilities.

Applications. The timeline for accepting reservation applications for the current calendar year shall be as follows:

City residents: January 1 of that year.

Not-for-profits: March 1 of that year.

Not-for-profit groups include, but are not limited to, Police/Fire Departments, City employees, local operators of businesses within the City for non-commercial use only, churches, schools within the City.

Time Of Application. Application for a reservation must be filed no later than two (2) business days prior to the planned event.

Areas Subject To Reservation. Areas that can be reserved include the pavilion, tennis courts (see Section 230.050), multipurpose, fire pits, and specific picnic areas. However, only two (2) of these areas may be reserved at any one time to allow some park use by residents at all times. Use of the pavilion assumes the group will also be using the adjacent grassy area.

Limitations. Reservations are limited to groups of no more than one hundred (100) people, except for City-sponsored activities. See § 230.040(C)(3) if a group size is desired to be larger.

Display Of Reservation. The applicant of a reservation must be present at the event and have the approved permit available for review. Park reservations are non-transferable. The applicant must inspect reserved facilities prior to the event and notify the City Clerk in writing of any existing damage. The applicant assumes full responsibility for ensuring the event is conducted with no violations of City of Warson Woods and St. Louis County ordinances; and State and Federal laws.

Denial. Park reservations are subject to availability and may be denied because of City events, uses or park protection, or due to prior reservations, swim meets or other Warson Woods Swim Club events, or past ordinance violations by the applicant.

Procedure. The City staff, in collaboration with the Park Committee and with approval by the Board of Aldermen, will maintain a reservation application procedure, including penalties and fees to be assessed in accordance with the reservation procedures, on file in City Hall. The policy shall be in accordance with the park regulations in this Chapter 230. The policy may be changed as needed, but should be reviewed from time to time, with any changes to that policy being brought to the Park Committee for input and then recommendation to the Board of Aldermen for approval as an amendment to said policy. It may be changed as needed as long as the above-stated protocol for changes is followed and a current policy is always available for review.

At the expiration of the allotted time for a reservation, persons using the reserved area shall vacate the reserved area. The person reserving the park area shall be responsible for ensuring compliance with this Section.

[Ord. No. 1584 § 2, 5-16-2017]

Deposits Due Before Reservation Is Assigned.

Reservation permits for use of the park require a deposit, as set forth by the Board of Aldermen from time to time, upon application approval before a date can be assigned to that user. Failure to cancel a reservation two (2) weeks in advance of a scheduled date results in forfeiture of deposits. Weather-related cancellations normally result in a refund.

If a user requests special permission from the City Clerk, alcohol may be served as long as there are no glass containers brought into the park. A permit to include alcohol may require an additional deposit as set forth by the Board of Aldermen from time to time.

No more than one hundred (100) people can be in attendance at any function upon a reservation. If the application is requesting more than one hundred (100) people, the application will be reviewed by the Park Committee, and decisions will be made on a case-by-case basis.

Any damages or cleanup charges resulting from the use of the park by the reserved party will be deducted from the deposit and/or additionally billed to the reserving party.

If Police have to be called because of group misbehavior, the entire park deposit will be forfeited, and future reservations for that group may be denied.

If a group is given permission by the City to erect one (1) or more tents, a non-refundable fee, as determined by the Board of Aldermen from time to time, will be charged. Additionally, any such tents must be removed within two (2) days of the event. For the purposes of this provision, "tents" are defined as covered temporary structures which, individually or in aggregate, exceed one hundred (100) square feet of ground coverage. A copy of the flame-retardant certificate is required (and may also be required by the Glendale Fire Department). Tents or canopies over nine hundred (900) square feet [thirty (30) feet by thirty (30) feet] will require a temporary structure permit from the St. Louis County Public Works Department.

By being granted and accepting the reservation, the applicant covenants and represents that the applicant will indemnify the City of Warson Woods from any loss, damage, cost, charges or expenses whether to person or property, to which the City of Warson Woods may suffer as a result of any action, neglect, omission or default on the part of the applicant or applicant's guests. In the event any litigation shall be brought against the City, or any of its employees, as a result of any action, neglect, omission or default by the applicant or the applicant's guests, the applicant warrants, represents and covenants that the applicant will assume the defense thereof and pay any and all costs, charges, attorneys' fees, expenses and any judgments that may be incurred by or obtained against the City. In addition to any other remedies or penalties established by law, the City may apply to a court of competent jurisdiction to prosecute the applicant or applicant's guests for violation of this Chapter 230.

Interference With Reservation. Persons using the park shall vacate any areas that have been reserved upon being notified of such reservation. No person or persons not in possession of a valid reservation issued by the City may attempt to or in fact displace, oust, interfere with, or otherwise inhibit the use of the reserved area by another holding a valid reservation issued by the City.

[Ord. No. 1584 § 3, 5-16-2017]